HR Data Coordinator Limited Duration - Hybrid
Job Description Description PeaceHealth is seeking a HR Data Coordinator LDA for a Full Time, 1.
00 FTE, Day position.
The general salary range for this job opening at PeaceHealth is $22.
15 - $33.
22.
The actual hiring rate is dependent upon several factors, including but not limited to, the job/position responsibilities, location, terms of the applicable collective bargaining agreement, education, training, work experience, seniority, work performance, etc.
This is a limited duration position lasting roughly 12-18 months.
Coordinates the data management and administration of the human resource policies, procedures and programs in support of the following areas; training and development, HR Tech, benefits and employment and general HR caregiver information.
Provides HR data management support, in a fast paced, timeline driven environment.
Reviews, processes, and administers a high volume of complex system actions.
Coordinates detailed records for all PeaceHealth caregivers, and functions as a point of contact for stakeholder populations including active and terminated caregivers, leaders, the Human Resource Partner Organization, etc.
What you will enjoy:
Receiving, validating, clarifying and approving system updates to hire/rehire, terminate, change relationship to organization, transfer, promote, or add work assignments as received from Talent Acquisition, leaders and HR partners.
Providing stakeholders with specific instructions for denied transactions on reason and the appropriate process steps needed.
Coordinating the education and correction process steps for successful handling which may include working closely with HR Tech team.
Coordinating data input for HR caregiver files; receives, validates and determines compliance with HR document guidelines.
Working with network HR Partners, Talent Acquisition and other HR stakeholder groups for special documents or request to add/remove documents from the approved HR document imaging guidelines.
Ensuring I-9 form validation and ensures compliance and document updates in HR systems.
Coordinating certification and licensure documentation and related record keeping for all caregivers including validating the certification/license is from a credentialed source recognized by PeaceHealth.
Updating HR systems with new and renewed certifications, audits credential tracking reports for missing and expired credentials.
Partnering with HR partners and Learning and Development to resolve data errors or troubleshoot system errors.
Participates in upgrade testing and advancement development projects.
Working with caregivers, leaders, recruitment and HR to ensure caregiver records are up to date.
Responding to requests for verification of employment adhering to HR Release of Information policy.
Ensuring validation, determination and often includes clarification from requestor.
Coordinating administration of PeaceHealth Special Benefits Program such as PTO donations, PTO hardship cash outs and emergency loans.
Determining caregiver eligibility based on factors such as household income, qualified documentation, employment status or other data in accordance with policy guidelines.
Providing determination of application approval and the communication to caregivers of the application determination.
Administering HRSC data management cases.
Administers cases, including any troubleshooting and working with stakeholder groups for problem resolution.
Serving as the primary point of contact for stakeholder groups regarding questions or issues relating to caregiver records, investigative and problem solving of caregiver employment information located in HR Systems and resource for providing stakeholders with direction and education for next steps.
Serving as a participant and tester on project teams for system upgrades, new launches, enhancements and process flows.
Creating and coordinatingmaintenance of work unit procedure documentation.
Functions as a trainer for stakeholder groups on new systems and processes.
Coordinating intake of HR department email, fax and case management, reviewing, validating and providing the appropriate handling and processing.
Creating, generating and/or maintaining reports containing HR data relevant to the HRSC or HRSC customers.
What you will bring:
Minimum of one year high volume customer service and data coordination experience.
Prior human resources experience preferred Additional skills:
Intermediate knowledge/use of Microsoft Office systems (Excel, Word, Outlook) Proven task management skills.
Competent with I-9 form IRS processing guidelines Highly organized; able to consistently complete work within set timelines, with a high attention to detail and accuracy Able to multi-task while completing assigned work within assigned Service Level Agreements (SLA) timeframes Able to effectively prioritize work, both independently and within a team setting Able to demonstrate evolved customer service skills, including compassion and ability to communicate issue resolution At PeaceHealth, we carry on the healing mission of Jesus Christ by promoting personal and community health, relieving pain and suffering, and treating each person in a loving and caring way.
The fulfillment of this Mission is our shared purpose.
It drives all that we are and all that we do.
Employees of PeaceHealth embrace the spirit of these words and share our commitment to Exceptional Medicine and Compassionate Care and are willing to learn and grow as a member of the PeaceHealth family.
Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed within this job class.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
PeaceHealth is committed to the overall wellbeing of our caregivers:
physical, emotional, financial, social, and spiritual.
We offer caregivers a competitive and comprehensive total rewards package.
Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.
For full consideration of your skills and abilities, please attach a current resume with your application.
EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.
PeaceHealth requires a completed Primary Vaccine Series (e.
g.
, 2 dose monovalent Pfizer, Moderna or Novavax series or 1 dose J&J vaccine series) or be Up to Date (receiving the most recent Pfizer/Moderna bivalent vaccine/booster) for COVID-19 vaccination prior to their start date.
PeaceHealth has a medical and religious exemption request process for those that are unable to receive the COVID-19 primary vaccine series due to medical/religious reasons.
For caregivers that will be working in Oregon there is a personal vaccine exemption form that may be requested.
Recommended Skills Administration Attention To Detail Auditing Case Management Collective Bargaining Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
00 FTE, Day position.
The general salary range for this job opening at PeaceHealth is $22.
15 - $33.
22.
The actual hiring rate is dependent upon several factors, including but not limited to, the job/position responsibilities, location, terms of the applicable collective bargaining agreement, education, training, work experience, seniority, work performance, etc.
This is a limited duration position lasting roughly 12-18 months.
Coordinates the data management and administration of the human resource policies, procedures and programs in support of the following areas; training and development, HR Tech, benefits and employment and general HR caregiver information.
Provides HR data management support, in a fast paced, timeline driven environment.
Reviews, processes, and administers a high volume of complex system actions.
Coordinates detailed records for all PeaceHealth caregivers, and functions as a point of contact for stakeholder populations including active and terminated caregivers, leaders, the Human Resource Partner Organization, etc.
What you will enjoy:
Receiving, validating, clarifying and approving system updates to hire/rehire, terminate, change relationship to organization, transfer, promote, or add work assignments as received from Talent Acquisition, leaders and HR partners.
Providing stakeholders with specific instructions for denied transactions on reason and the appropriate process steps needed.
Coordinating the education and correction process steps for successful handling which may include working closely with HR Tech team.
Coordinating data input for HR caregiver files; receives, validates and determines compliance with HR document guidelines.
Working with network HR Partners, Talent Acquisition and other HR stakeholder groups for special documents or request to add/remove documents from the approved HR document imaging guidelines.
Ensuring I-9 form validation and ensures compliance and document updates in HR systems.
Coordinating certification and licensure documentation and related record keeping for all caregivers including validating the certification/license is from a credentialed source recognized by PeaceHealth.
Updating HR systems with new and renewed certifications, audits credential tracking reports for missing and expired credentials.
Partnering with HR partners and Learning and Development to resolve data errors or troubleshoot system errors.
Participates in upgrade testing and advancement development projects.
Working with caregivers, leaders, recruitment and HR to ensure caregiver records are up to date.
Responding to requests for verification of employment adhering to HR Release of Information policy.
Ensuring validation, determination and often includes clarification from requestor.
Coordinating administration of PeaceHealth Special Benefits Program such as PTO donations, PTO hardship cash outs and emergency loans.
Determining caregiver eligibility based on factors such as household income, qualified documentation, employment status or other data in accordance with policy guidelines.
Providing determination of application approval and the communication to caregivers of the application determination.
Administering HRSC data management cases.
Administers cases, including any troubleshooting and working with stakeholder groups for problem resolution.
Serving as the primary point of contact for stakeholder groups regarding questions or issues relating to caregiver records, investigative and problem solving of caregiver employment information located in HR Systems and resource for providing stakeholders with direction and education for next steps.
Serving as a participant and tester on project teams for system upgrades, new launches, enhancements and process flows.
Creating and coordinatingmaintenance of work unit procedure documentation.
Functions as a trainer for stakeholder groups on new systems and processes.
Coordinating intake of HR department email, fax and case management, reviewing, validating and providing the appropriate handling and processing.
Creating, generating and/or maintaining reports containing HR data relevant to the HRSC or HRSC customers.
What you will bring:
Minimum of one year high volume customer service and data coordination experience.
Prior human resources experience preferred Additional skills:
Intermediate knowledge/use of Microsoft Office systems (Excel, Word, Outlook) Proven task management skills.
Competent with I-9 form IRS processing guidelines Highly organized; able to consistently complete work within set timelines, with a high attention to detail and accuracy Able to multi-task while completing assigned work within assigned Service Level Agreements (SLA) timeframes Able to effectively prioritize work, both independently and within a team setting Able to demonstrate evolved customer service skills, including compassion and ability to communicate issue resolution At PeaceHealth, we carry on the healing mission of Jesus Christ by promoting personal and community health, relieving pain and suffering, and treating each person in a loving and caring way.
The fulfillment of this Mission is our shared purpose.
It drives all that we are and all that we do.
Employees of PeaceHealth embrace the spirit of these words and share our commitment to Exceptional Medicine and Compassionate Care and are willing to learn and grow as a member of the PeaceHealth family.
Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed within this job class.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
PeaceHealth is committed to the overall wellbeing of our caregivers:
physical, emotional, financial, social, and spiritual.
We offer caregivers a competitive and comprehensive total rewards package.
Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.
For full consideration of your skills and abilities, please attach a current resume with your application.
EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.
PeaceHealth requires a completed Primary Vaccine Series (e.
g.
, 2 dose monovalent Pfizer, Moderna or Novavax series or 1 dose J&J vaccine series) or be Up to Date (receiving the most recent Pfizer/Moderna bivalent vaccine/booster) for COVID-19 vaccination prior to their start date.
PeaceHealth has a medical and religious exemption request process for those that are unable to receive the COVID-19 primary vaccine series due to medical/religious reasons.
For caregivers that will be working in Oregon there is a personal vaccine exemption form that may be requested.
Recommended Skills Administration Attention To Detail Auditing Case Management Collective Bargaining Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
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